July 12, 2016
Location : New York , NY
This position requires strong communication and customer service skills, above average computer skills (particularly with Excel, Word, and PowerPoint), and the ability to multi-task and prioritize in a busy environment; supporting a team of 6-10 Research Analysts. Serve as a resource for basic company policies and procedures such as vacation and expense reimbursements. Communicate with executives and line management to gather/convey relevant information. Highly organized individual with strong attention to detail, sense of urgency and ability to multi-task. Must be polished, proactive and thrive in a demanding, fast-paced and constantly changing environment. Phone skills, calendar & travel management, expense reporting skills also required. Schedules travel accommodations both domestic and international, including securing travel visa, and performs other duties. Works with other assistants in office as a team, backing each other up when needed.
Performs diverse, advanced and confidential administrative support functions including reading, screening and responding to incoming mail, ensuring that referrals are made and requests for information or research are followed through. May act as liaison to outside groups coordinating events where the executive is traveling and working closely with salesman to set up itinerary of meetings, points of contact and coordinating conference details. Must closely track speaking engagements, meetings and conference calls in an internal web based system.
Involved in high-level client contact and exposure to sensitive information and must use considerable tact, diplomacy and judgment. Involved with shepherding presentations through desktop publishing and compliance channels and occasionally coordinating production and delivery to meetings and conferences.
3+ years experience supporting a senior level manager
MS Office – Outlook, Word, PowerPoint, Excel
Strong written and verbal communication skills
Highly organized with a strong attention to detail
Ability to multi task in a faced paced environment
Self directed team player
Strong diplomacy skills with the ability to maintain confidentiality
ICONMA is a nationwide consulting firm with corporate headquarters in Troy, MI, providing Professional Staffing and Project Based Services and Solutions for Fortune 1000 clients in a broad range of industries. Core Industries served include: Biotech/Pharmaceutical, Cable, Clinical, Consumer Services, Energy, Engineering, Financial Services, Food & Beverage, Government/Defense, Healthcare, Insurance, Logistics, Manufacturing, Media, Mortgage, Oil & Gas, Pharmaceutical, Retail, Scientific, Services, Technology, Telecommunications, Transportation, and Utilities.
ICONMA is a certified Woman-Owned “Woman-Owned Business Enterprise”, certified by Women’s Business Enterprise National Council (WBENC) and National Women Business Owners Corporation (NWBOC).
The company was founded on the principle that success is derived from delivering high quality service and resources in the most responsive, flexible, and innovative way. ICONMA invests in people and resources with a single goal: To provide our customers with the highest quality service in the most responsive manner.
We measure success by the results of our customers. As a business partner, we know that world-class service and cost effective solutions are the primary keys to success. ICONMA uses technical expertise and business knowledge to help customers achieve these objectives.
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